Our contact details
Name: Gergana Antonova
Address: 1 Bromley Lane, Chislehurst, BR7 6LH
Phone Number: 07878583249
Email: info@mybuton.co.uk
For the purposes of the UK General Data Protection Regulation 2021 Buton Ltd is the data controller.
This policy (together with our Terms of Use https://mybuton.co.uk/terms-of-business/)and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you may provide to us, will be processed by us.
Why Buton Collects Personal Information
In the normal course of our business we collect personal information to enable us to conduct business with you either as a client, a supplier or service provider or to provide work to you as a self-employed contractor.
The Type of Information We Collect
Client or Enquiry Information
Why do we collect | Personal information we collect |
|---|---|
You are an existing client, we are submitting a proposal to you that may lead to you being a client or you have submitted an enquiry to us | Business name (if a business client) |
First and last name | |
Address | |
Email address | |
Phone number | |
Bank or credit card details (when contracted) |
Self-employed Contractor Information
Why do we collect | Personal information we collect |
|---|---|
You are a self-employed contractor and we need this information to pay you, to carry out our legal obligations for reporting and payments to HMRC | First and last name |
Email address | |
Address | |
Mobile phone number | |
GPS Location data whilst working | |
Role, e.g. supervisor, cleaner | |
Rate of pay | |
Bank account number | |
Sort code | |
National Insurance number | |
Right to work in the UK check | |
Passport image |
Applying to be a Self-employed Contractor at Buton Ltd
Why do we collect | Personal information we collect |
|---|---|
You are applying to be a self-employed contractor at Buton Ltd and we need this information to complete the recruitment process and make a decision on your application. The information includes previous employer information for reference purposes | Contact name |
Email address | |
Address | |
Right to work in the UK check | |
Reference information |
Supplier or Service Provider Information
Why do we collect | Personal information we collect |
|---|---|
You are an existing supplier / service provider or we have invited you to propose for work from us that may lead to you becoming a supplier / service provider to us | Business name |
Contact name | |
Phone number | |
Email address | |
Address | |
Bank account number | |
Sort code |
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you to enable us to do business with you, submit a quotation to you or for you to be a self-employed contractor at Buton. The table below detail the information collected and our lawful basis for collecting it and processing it as defined by the UK GDPR or subsequent data protection regulation or law.
Information Collected | Why was it Collected | Lawful Basis |
Client/potential client information | To enable us to do business with you | Necessary for the purpose of fulfilling our contract with you |
Supplier / service provider information | ||
Self-employed contractor information | To enable us to recruit you and contract with you |
Additional Anonymised Information
Additional information is collected by us indirectly from cookies on our https://mybuton.co.uk website to make the website work and work more efficiently, analyse how our website is used and to improve your visitor experience. Cookies are small text files that are placed on your computer by you visiting our website.
Please see our cookie policy https://mybuton.co.uk/cookie-policy/ that will inform you of the cookies we use and enable you to control what cookies you accept and consent to.
Anonymised information means you cannot be identified as a living person from this information.
Anonymised Information | Cookie | Why do we collect it |
|---|---|---|
Anonymised user ID | CookieConsent | To store the user’s cookie consent state for the https://mybuton.co.uk domain |
Anonymised user ID | GetLocalTimeZone | Holds the users timezone https://mybuton.co.uk website |
Sharing of the Personal Information we Collect
We may share the personal information we collect with the following organisations and the table below details the information we may share, who with, where and what are adequate data protection controls in place.
The Information Commissioner’s Office (ICO) Standard Contractual Clauses (SCC’S) are contractual clauses the ICO says should be in contracts with companies based in third countries. Third countries are, for example, the USA where, currently, data protection regulation is not deemed to be to the same level of protection as offered by the UK GDPR.
Information | Who Shared With | Why | Country | Data Protection Adequacy |
|---|---|---|---|---|
Website | AWS | Company who hosts the website | Ireland | EU GDPR & UK GDPR |
Self-employed Contractor | Dubsado | CRM / HR | USA | UK Data Protection Representative Mitigating controls operated by Buton Ltd |
Self-employed contractor | ClockShark | Timekeeping | USA | Mitigating controls operated by Buton Ltd |
Client | ClockShark | Contact details | USA | Mitigating controls operated by Buton Ltd |
Client & Supplier | Xero | Accounting, invoicing & payment | New Zealand or EU, UK, USA | EU GDPR & UK GDPR New Zealand covered by Adequacy decision USA covered by SCC’s |
How we store your personal information
Your information is securely stored in our financial, timekeeping and CRM systems which are hosted in the countries stated above in the Sharing of the Personal Information we Collect section.
The table below details our data retention policy.
Information | Why We Retain it | How Long For |
Client information | Statutory accounting & tax regulation To assist us in providing our services | 7 years after last transaction |
Enquiry information | To answer the query and allow for follow up | 1 year |
Supplier information | Statutory accounting & tax regulation | 7 years after last transaction |
Self-employed contractor contact details and payment data | Statutory accounting & tax regulation | 7 years from cessation of contract |
Self-employed contractor right to work in the UK visa check and passport data | Statutory checks with the Home Office | 2 years from cessation of contract |
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of how we may use your information – You have the right to ask us to restrict how we use your personal information in certain circumstances.
Your right to object to how we may use your information – You have the the right to object to how we may use your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
If you make a request, we will respond to you within one month of receipt of request.
Please contact us using the contact details at the start of this document if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us using the contact details at the start of this document and we will endeavour to resolve your complaint to the best of our ability.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
